California Policy

Time Away From Work (CA) Managers/Timekeepers are responsible for accurately reporting and approving leave time in Workday for all monthly-paid and weekly-paid staff. 602.1 Types of Paid Leave Paid Time Off (PTO), Sick Leave, University Recognized Holidays, Bereavement, Jury Duty, Paid Parental Leave, and Military Leave with Pay. In addition…Read More

Accommodation Services for Faculty, Staff & Visitors with Disabilities or Limitations Due to Pregnancy, Childbirth or Related Medical Conditions (CA) Faculty and Staff with Disabilities The University of Pennsylvania has equal opportunity programs for faculty and staff with disabilities. The Office oversees these programs and the provision of reasonable accommodations…Read More

Reproductive Loss Leave Policy (CA) Overview Reproductive Loss Leave (RLL), in accordance with Senate Bill 848, provides eligible employees with up to five (5) days of unpaid, protected leave for a reproductive loss. RLL is separate from other leaves offered to employees for their serious illness or to care for a…Read More

Sexual Misconduct (CA) The University’s Sexual Misconduct Policy, Resource Offices and Complaint Procedures information can be found in  this Almanac supplement.   The below section, which concerns harassment, violence, stalking and other forms of misconduct, applies in addition to, not instead of, the University’s policy on Sexual Misconduct, which is linked (via the Almanac…Read More

Sick Leave Accrued (formerly Sick Leave) (CA)    The Sick Leave Accrued policy is designed to provide position and salary continuation in the event of illness or injury.  This policy applies to regular full-time, regular part-time and limited service staff members. 612.1 Accrual Staff members accrue sick leave in accordance…Read More

Sick Leave and Short-Term Disability (STD) for Faculty and Staff at or Above Legacy Position Grades 29/E (CA) Eligible for this policy are: Regular full-time staff members who are granted up-front*sick leave (defined as regular full-time staff members in positions with legacy grades 29 or higher or legacy grades E, F,…Read More

Termination (CA) Termination is an involuntary separation from employment with the University. The employment of a staff member should not be terminated involuntarily for any reason without prior review by Human Resources. Staff members whose employment terminates during their Introductory Period will receive payment for accrued Paid Time Off. In…Read More

Introductory Period (CA) For all new regular staff members, the Introductory Period consists of the first four months of employment at the University. This period may be extended with prior approval from Staff and Labor Relations. It is used to determine if performance meets the expectations of the position and…Read More

Paid Time Off (CA) Paid Time Off (PTO) is provided for rest, relaxation, and a planned interruption from the workplace or to attend to personal affairs. It is recommended that PTO be taken within the year accrued in order to receive the personal replenishment value intended. Supervisors and staff have…Read More

California Family Rights Act (CA) The Family and Medical Leave Act (FMLA) in some respects provides the benefits that are available to the University’s California employees under the California Family Rights Act (CFRA), but there are a number of key differences.  Where permitted by the FMLA and the CFRA, leave…Read More

Lactation Policy (CA) Penn is committed to maintaining a family-friendly workplace and supporting the health and well-being of our employees.  The Lactation Support Program was introduced to provide employees with space and time for managing chest/breastfeeding responsibilities at work. The following guidelines also comply with the mandates of the Lactation Amendment to…Read More

Family Friendly Workplace Guidance (San Francisco Employees only) Employees working within the City of San Francisco may request a flexible or predictable working arrangement to assist with caregiving responsibilities when the employee is the primary contributor to the ongoing care for: A child or children under the age of 18…Read More

Meal and Rest Breaks This policy applies only to weekly-paid staff members on hourly compensation plans (i.e., in non-exempt positions). Meal Breaks Weekly and hourly-paid staff members (i.e., non-exempt staff members) scheduled to work more than five hours in a workday are provided with a 30-minute unpaid, duty-free meal break…Read More

Minimum Wage (CA) The minimum hourly wage paid to all nonexempt (weekly paid) staff, including part time, temporary, and limited service employees, is regulated by the federal Department of Labor, the state Departments of Labor and applicable local agencies.  The University pays its nonexempt (weekly paid) staff the higher of…Read More

Overtime Compensation (CA) This policy applies to weekly-paid staff members on hourly compensation plans (i.e., in non-exempt positions). All such staff members are subject to the overtime pay provisions of the Fair Labor Standards Act (FLSA) and must be compensated for all hours worked, including all hours worked on and…Read More