Seperation Codes

EMPLMT DATE (Employment Date) – The most recent date of hire.  Use the MM/DD/YY format.  For example, – Jane Doe became an active employee on January 1, 1989, therefore; the Emplmt Date will be 01/01/89.

SEPARATN RESN (Separation Reason) – Used only when the relationship between the employee and the University of Pennsylvania is terminated.  This is a 2-character numeric field.  Valid codes for this field are:

STAFF REDUCTION
01 – Position discontinued
03 – Lack of funding
04 – Completion of contract
06 – End of appointment

TERMINATION FOR CAUSE
20 – Not qualified
21 – Excessive unexcused absence or tardiness
22 – Unsatisfactory performance
23 – Misconduct or violation of rules
24 – Other

RETIREMENT
30 – Normal retirement
31 – Early retirement

RESIGNATION
40 – Accepted new job (academic)
41 – Accepted new job (non-academic)
42 – Marriage or domestic obligations
43 – Dissatisfied with pay
44 – Personal reasons
45 – Quit without notice
46 – Relocation
47 – Returned to school
48 – Dissatisfied with working conditions
49 – Student job ended

OTHER TYPES OF SEPARATION
60 – Medical necessity
80 – Death

LOA RETURN DATE (Leave of Absence Return Date) – Date of return from leave of absence.  This is a 5-character numeric field.  The format is MM/YY.  For example, John Doe will return from leave on July 1, 1989; therefore, LOA Return Date will be 07/89.